Background

Educa examines technological developments and links them to quality improvements in compulsory education (primary and lower secondary level), vocational education and training, grammar schools and technical secondary schools (upper secondary level). It lays the foundations for the Swiss digital education area space throughout the entire country.

Challenges

• Educa needed a way to quickly automate multi-document packs for suppliers, manage approvals, etc.
• System had to be cloud-enabled so to create universal contracting across all cantons.
• Needed to be able to grow with the team as their technology and complexity demands increased.
• Needed a secure environment.

Challenges

• Educa needed a way to quickly automate multi-document packs for suppliers, manage approvals, etc.
• System had to be cloud-enabled so to create universal contracting across all cantons.
• Needed to be able to grow with the team as their technology and complexity demands increased.
• Needed a secure environment.

Onboarding

• Internal training for users.
• Educa immediately began to use Legito as the company’s overall document lifecycle management tool.
• Legito’s ongoing development, enhancements, and feature releases allowed the use case to expand to eSignatures and Approvals.

Workflow Automation

• Multiple workflows in use depending on document and supplier.
• Workflows in use to streamline document review and approval process across organization.
• Workflows are also used for uploaded documents – where Legito functions as document management software.

Results

• Savings in time across contract processing
• Better control over contract content and thus compliance using Legito’s control over unauthorised edits in the templates.
• Contracts managed in accordance with Educare internal procedures with centralized data management and monitoring.